Why Use V-Rooms™
Corporate governance and accountability are becoming increasingly more complicated. Corporate boards, committees, executives and outside consultants generate and share highly sensitive information relating to topics such as strategic alliances, potential acquisitions, compensation and litigation, just to name a few. Currently this information may be distributed through different unsecured channels that fail basic security requirements and may represent potentially serious compliance or organizational issues.
The V-Rooms™ Vault provides corporate boards of public and private companies with a highly secure, simple and organized web-based environment to manage all board level information . This is essential in today's highly mobile and regulated environment where board directors in various locations create logistical challenges for the directors themselves, as well as those individuals responsible for administering boardroom activities.
Key Challenges Faced by Corporate Boards
- Data breaches pose substantial risks to directors, executives and corporations.
- Accessibility by directors in various locations, even internationally is difficult.
- Board books and minutes must be developed, compiled and distributed quickly.
- Traditional document distribution methods are unsecure, time-consuming and costly.
- Accelerated decision-making ability is a necessity in today's fast-paced environment.
- Communication systems, internal to the corporation, may inadvertently provide access to insider information.
Why Use V-Rooms™ Boardroom Communications Vault?
Accessible and Available
- Centralized, secure repository ensures immediate, secure access 24/7, anytime... anywhere.
- Full-text search provides access to current and historical information and documents.
- Online voting, acting by proxy and ad hoc meetings accelerate decisions.
- Strict multi-level access controls ensure document confidentiality and protection.
- SOX-compliant audit trail reduces risk of exposure and news leaks.
Document and Information Security
- Documents are delivered directly to the authorized recipients, without any intermediate steps.
- Secure system replaces unsecure emails, faxes and overnight courier document distribution.
- Indelible marking of the documents with static or dynamic watermarks.
- Administrators determine downloading, saving or printing permissions.
- Eliminate the risk of losing control over files and inside information.
- Prevent illegal use of insider information and intentional interceptions (industrial espionage).
Benefits - Cost and Time Savings
- Subscriptions based on data storage amount with unlimited users.
- No up-front investment in consultants, software or hardware.
- No installation or training is required for the organization or users.
- Program is set-up and operational within hours.
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- Fast Setup - Provide complete setup of worksite within hours
- Easy Upload - Upload hundreds of files/folders into a secure document repository with departmental structure within minutes
- Simple User Creation - Activate hundreds of employees and outside parties with unique security levels
- Activity Tracking - Provide document management with granular reporting of file and employee activity
- Superior Security - Blind any file/folder from view that is not associated with appropriate individuals
- Confidential Watermarks - Watermark critical documents for protection of sensitive information
- Multi-level Administration - Offer multi-level corporate and department administrators
- Excellent Support - Provide 24/7 Help and Support Desk
Empower Strategic Decision-Making with V-Rooms™ Vault
The V-Rooms Vault is a simple web-based solution that makes it easy and secure for board members to access, review and exchange the crucial business data they need in order to make better, more informed decisions. Board members can build and download board books, upload new versions of documents, access historic documents 24/7 and even cast their vote on our secure system.
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