V-Team blog by the people behind V-Rooms

V-Rooms™  virtual data rooms provide corporate boards with a highly secure, simple and organized web-based environment to manage all board level information.  This is essential in today’s highly mobile and regulated environment where board directors, who may be geographically scattered, create logistical challenges for the directors themselves, as well as those individuals responsible for administering boardroom activities.

Corporate governance and accountability are becoming increasingly more complicated. Public and private corporate boards, committees, executives and outside consultants generate and share highly sensitive information relating to topics such as strategic alliances, potential acquisitions, compensation and litigation, just to name a few. Currently this information may be distributed via standard email, and other unsecured channels that fail basic security requirements.  This approach may represent potentially serious compliance or organizational issues.

Key Challenges Faced by Corporate Boards 

Data breaches pose substantial risks to directors, executives and corporations.

• Accessibility by directors in various locations…even internationally is difficult.
• Board books and minutes must be developed, compiled and distributed quickly.
• Traditional document distribution methods are unsecure, time-consuming and costly.
• Accelerated decision-making ability is a necessity in today’s fast-paced environment.
• Communication systems, internal to the corporation, may inadvertently provide access to insider information.

Why Use V-Rooms™ for Board of Directors Communications?

Accessible and Available

Centralized, secure repository ensures immediate, secure access 24/7, anytime…anywhere.

• Full-text search provides access to current and historical information and documents.
• Online voting, acting by proxy and ad hoc meetings accelerate decisions.
• Strict multi-level access controls ensure document confidentiality and protection.
• SOX-compliant audit trail reduces risk of exposure and news leaks.

 Document and Information Security

 Documents are delivered directly to the authorized recipients, without any intermediate steps.

• Secure system replaces unsecure emails, faxes and overnight courier document distribution.
• Indelible marking of the documents with static or dynamic watermarks are provided.
• Administrators determine whether to restrict document downloading, saving or printing.
• Eliminate the risk of losing control over documents and inside information.
• Prevent illegal use of insider information and intentional interceptions (industrial espionage).

Benefits – Cost and Time Savings

Subscription based pricing is based on data storage amount with unlimited users.

• No up-front investment in consultants, software or hardware is necessary.
• No installation or training is required for the organization or users.
• Program is set-up and operational within hours. 

Strategic Decision-Making with V-Rooms™

The V-Rooms virtual data room is a simple web-based solution that makes it easy and secure for board members to access, review and exchange the crucial business data they need in order to make better, more informed decisions. Board members can build and download board books, upload new versions of documents, access historic documents 24/7 and even cast their vote on our secure system.